HR Snapshot – Do We Have to Pay an Employee Who Drove to a Cancelled Meeting?

HR Snapshot

Question:
A non-exempt employee, forgetting that a meeting offsite had been cancelled, clocked in at the office and then drove to the meeting. He was halfway to the location before he remembered the cancellation. He then returned to the office and clocked out. His clock time came to 25 minutes. Since he had been notified of the cancellation and hadn’t done any work, do we have to pay him for this time?

Answer from Kyle, PHR:

Wage and hour law requires that employees are paid for all time that they are “suffered or permitted” to work. The question here is whether his attempt to go to a cancelled meeting would count. As the employee had been previously notified of the cancellation and had not actually performed any work, you could likely make the case that it should not be counted as working time. However, given the small amount of time and the fact that there is some risk the employee could claim he was working, many employers would choose to go ahead and pay the employee for the 25 minutes as he was making an effort to do work. In cases like this, it’s simply not worth risking a wage claim.

I do recommend that you talk with him about remembering to double check his schedule before he clocks in and drives to any secondary locations. If this forgetfulness has been a repeated pattern, you might consider whether formal disciplinary action is appropriate.

Kyle joined us after six years of freelance writing and editing. He has worked with book publishers, educational institutions, magazines, news and opinion websites, successful business leaders, and non-profit organizations. His book, a memoir about grief and hope, was published by Loyola Press in 20

HR Snapshot – Do We Have to Pay an Employee Who Drove to a Cancelled Meeting?

Like this article?

Robert Norris

Get In Touch

Quick Links